Difference Between Accounts Payable and Accounts receivable (With Table)

Accounting process involves various activities. Transactions needs to be recorded, report needs to be prepared and many more. Different accounts are prepared for different purpose. Accounts payable and accounts receivable are the two terms used in accounting.

Both these terms shows inflow and outflow of cash. Both have very different meaning and are completely different from each other. They differ in meaning, purpose, place in balance sheet etc. Further is the detailed differentiation between both the terms i.e accounts payable and accounts receivable.

Accounts Payable vs Accounts Receivable

The main difference between accounts payable and accounts receivable is that accounts payable is the purchase made by company on credit and accounts receivable are the sales made by the company on credit.

Accounts payable is the activity in which company makes the purchase first and then makes the payment. It is a debt for the company. It is the current liability. Accounts payable results in cash outflow. Accounts payable is also known as credit purchase. It is part of operating income in cash flow statement.

Accounts receivable is the activity in which sales is done first and payment is received later. It is a asset for the company. Customers are bound to pay the amount within the given time period. Accounts receivable results in cash inflow. Accounts receivable is also known as credit sales. It is part of operating income in cash flow statement.

Comparison Table Between Accounts Payable and Accounts Receivable

Parameters of ComparisonAccounts payableAccounts receivable
MeaningAccounts payable is the amount which is yet to be paid for the purchase madeAccounts receivable is the amount which is yet to be collected by consumers for the purchase
Part of balance sheetCurrent liabilitiesCurrent asset
Activity on creditPurchase on creditSales on credit
Accounting ratioCurrent ratioTurnover ratio
Cash flowOutflowInflow

What is Accounts Payable?

Accounts payable is the accountability of a company to pay the money borrowed from creditors. Accounts payable only include money borrowed for short-term. It is the money which is yet to be paid for the goods or services taken. These amount due as debt is the liability of the company.

Double-entry system is used to pass journal entry for accounts payable. The position of accounts payable in balance sheet is under current liabilities column. Increase in accounts payable indicates that the purchasing activity within the firm is taking place more on credit.

Whereas decrease in accounts payable indicates that more and more debts are been paid by the company. Cash flow statement is prepared by two methods. Most commonly used is indirect method. Cash flow from operating income is the section under which increase or decrease in accounts payable is shown. Journal entry of accounts payable is Purchase A/c, Dr. To accounts payable A/c

Accounts payable plays a important role in maintaining cash reserve of a company. When cash reserve needs to be increased, time for payment of dues is extended. But the company needs to have the goodwill that creditors agree for receiving payment later. A stable company generally pays the debt on time.

Examples of accounts payable are: Purchase of machines, short-term loan taken, expenses of transport, bulk purchase of raw materials etc.

What is Accounts Receivable?

Accounts receivable is the money which is yet to be received. The goods and services are already sent to customers for use but the payment has not been made by the consumers. These due amount is the asset for the company.

Entries of accounts receivable are also passed by double entry system. The position of accounts receivable in the balance sheet is under asset column. Increase in amount of money due to receive indicates that more sales are made by the company on credit.

There is a time limit of receiving the amount back. The customers or consumers are bond to pay the amount within a year or legal action can be taken against them. This means that customers are legally bound to pay the amount for their purchase. Journal entry of accounts receivable is Accounts receivable A/c, Dr. To sales A/c

Accounts receivable shows the short term position of a company. The tool for analyzing the liquidity of a company is turnover ratio. Accounts receivable is the income for the firm as money is paid by the consumers within the given time period.

Main Differences Between Accounts Payable and Accounts Receivable

  1. Account payable is the debt on the company. While account receivable shows the liquidity of company.
  2. Accounts payable is amount yet to be paid by the company and account receivable is the amount yet to be received by the company.
  3. Account payable is current liability and account receivable is current asset.
  4. Current ratio is used for calculating accounts payable and turnover ratio is used to calculate accounts receivable.
  5. Account payable is activity which involves purchase on credit. While accounts receivable is activity which involves sales on credit.

Conclusion

Accounts payable and accounts receivable, both plays an individual and important role in a company. Accounts receivable is the amount yet to be received in exchange of good and services provided, whereas accounts payable is the amount yet to be paid by the company in exchange of purchase of goods and service.

Both the terms, account payable and account receivable shows different aspect of company. Account payable shows the debt on the company while account receivable shows the liquidity of company.

References

  1. http://lta.lib.aalto.fi/2000/4/lta_2000_04_a2.pdf
  2. http://www.universitas-trilogi.ac.id/journal/ks/index.php/EPAKT/article/view/789